Privacy Policy

Effective Date: 01 May 2025

The Knights Templar Provincial Priory of Worcestershire is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information, and your rights regarding that information.

  1. Who We Are

We are a registered charity based in [insert location], operating under charity registration number [insert number]. Our mission is to [insert mission summary]. We collect and process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant legislation.

  1. What Information We Collect

We may collect and process the following personal data:

  • Name
  • Contact details (email address, phone number, postal address)
  • Membership or supporter information
  • Donation history
  • Communication preferences
  • Event attendance details
  • Any other information you voluntarily provide to us
  1. How We Use Your Information

We collect and use your information for the following purposes:

  • To manage membership and supporter records
  • To communicate with you about events, campaigns, and updates
  • To process donations and Gift Aid claims
  • To administer our website and services
  • To comply with legal obligations
  • For internal record keeping and statistical analysis
  1. Lawful Basis for Processing

We rely on one or more of the following legal bases:

  • Your implied consent (which can be withdrawn at any time)
  • Processing necessary for the performance of a contract (e.g., membership agreements)
  • Legal obligations we must comply with
  • Legitimate interests, provided these are not overridden by your rights and interests
  1. How We Store and Protect Your Data

We store your personal data securely using appropriate technical and organisational measures to prevent unauthorised access, loss, or misuse. We retain your data only for as long as necessary for the purposes it was collected, and in line with legal requirements.

  1. Sharing Your Information

We will never sell your personal data. We may share your data with trusted third parties who help us deliver our charitable services, such as:

  • Payment processors (e.g., for donations)
  • Event booking services
  • HMRC (for Gift Aid purposes)

All third-party service providers are required to protect your data and act only on our instructions.

  1. Your Rights

You have the right to:

  • Access the personal data we hold about you
  • Correct inaccuracies in your data
  • Request deletion of your data (in certain circumstances)
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at: [insert contact email]

  1. Cookies and Website Tracking

Our website may use cookies and analytics tools to improve user experience. You can control cookie settings through your browser.

Please refer to our Cookie Policyfor more details.

  1. Links to Other Websites

Our website may contain links to third-party websites. This Privacy Policy only applies to our own site, and we are not responsible for the privacy practices of other websites.

  1. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, with a revised “Effective Date”.

  1. Contact Us

If you have any questions or concerns about this policy or how your data is handled, please contact:

Data Protection Officer
[Charity Name]
[Charity Address]
Email: [insert email]
Phone: [insert phone number]